Register a Company in Ireland: Step-by-Step Guide (2025)

Are you considering starting a business in Ireland? Understanding how to register a company in Ireland is a crucial first step towards establishing your presence in this thriving economy. This comprehensive guide will walk you through the process, covering everything from choosing your business structure to fulfilling post-registration obligations.

Key Takeaways

• Choosing the right company structure is crucial for your business.

• You must register a unique company name with the Companies Registration Office.

• A registered office in Ireland is necessary for official communications.

• Every limited company needs at least one director and one shareholder

• A company secretary is mandatory for compliance with Irish law.

  
  

Essential Steps for Setting Up a Company in Ireland

1. Company Structure

The first step is deciding on the type of business structure that would best suit your goals. Depending on what kind of business you want to open, there are several options available including Limited Companies and Designated Activity Companies (DAC). Do some research into each option before deciding as it’s important for the success of your company that you choose the right legal structure from the outset.

This structure determines how your company operates and is managed. Here are the main types of company structures you can choose from:

Types of Company Structures

• Private Company Limited by Shares (LTD): This is the most common type of company in Ireland. It limits the liability of its shareholders to the amount unpaid on their shares.

• Public Limited Company (PLC): A PLC can sell shares to the public and must have a minimum share capital.

• Company Limited by Guarantee (CLG): Often used for non-profit organizations, the CLG structure does not have shareholders but members who act as guarantors.

• Sole Trader: The simplest structure, ideal for individual entrepreneurs.

• Partnership: Suitable for multiple individuals sharing business responsibilities.

Key Considerations

1. Liability: Understand how much personal risk you are willing to take.

2. Taxation: Different structures may have different tax implications.

3. Regulatory Requirements: Each structure has its own set of rules and regulations.

Choosing the right company structure is essential for your business's success and can affect your legal obligations and financial responsibilities.

In summary, selecting the appropriate company structure is a vital step in the process of company registration in Ireland. It influences everything from your legal responsibilities to your tax obligations. Make sure to consider your options carefully before making a decision.

2. Choose Your Name and Location

Once you’ve chosen a business entity, it’s time to decide on a name for your company as well as its geographical location within Ireland. Carefully consider both elements – after all, this will be how customers recognise and associate with you! Check if any other companies have used similar names or trademarks by visiting Search Facility on the CRO website. Make sure the name adheres to regulations set out by the Companies Registration Office (CRO). You must ensure that your chosen name is not already in use.

In general, here are the steps to register your company name:

1. Choose a Name: Pick a name that reflects your business and is not similar to existing companies.

2. Check Availability: Use the Companies Registration Office (CRO) to verify if your name is available.

3. Register the Name: Once confirmed, you can proceed with the registration process.

Important Considerations

• The name must not be misleading or offensive.

• It should not include certain restricted words unless you have permission.

• Trademark laws are separate; registering a company name does not protect your trademark.

Registration process overview:

Below is an infographic displaying the company name registration process steps. 

3. Registered Office

A registered office is a crucial part of setting up your company in Ireland. This is the official address where all important documents and communications will be sent. Here are some key points to consider:

• Physical Location Required: You cannot use a PO Box as your registered office. It must be a real, physical address in Ireland.

• Home Address Option: In some cases, you can use your home address as the registered office.

• Changing the Address: If you need to change your registered office, you must file a specific form (B2) with the Companies Registration Office (CRO).

Choosing the right registered office is essential for compliance and effective communication. Make sure to select a location that suits your business needs and meets legal requirements.

4. Directors and Shareholders

In Ireland, the structure of a company requires careful consideration of its directors and shareholders. Here are some key points to understand:

Directors

• Minimum Requirement: A company must have at least one director, and this individual must be a resident of the European Economic Area (EEA). If not, a bond must be filed.

• Single Director Companies: It is possible to have a single director in a limited company, but this person cannot also serve as the Company Secretary.

• Eligibility: Directors must be individuals, and certain restrictions apply, such as undischarged bankrupts being ineligible.

Shareholders

• Ownership: Shareholders are the owners of the company and can be individuals or corporate entities.

• Minimum Requirement: A private limited company must have at least one shareholder.

• Identity Verification: All shareholders must provide proof of identity and address, complying with the AMLD5 Directive.

In summary, having the right directors and shareholders is crucial for the successful establishment and management of a company in Ireland. Make sure to follow the necessary steps and regulations to avoid any legal issues.

5. Company Secretary

A Company Secretary is a crucial role in every Irish company. According to the Companies Act 2014, every company must have one. Here are some key points about the responsibilities and requirements for a Company Secretary:

Responsibilities of a Company Secretary

• Co-signing the annual return with one of the directors.

• Keeping the statutory registers updated.

• Maintaining accurate minute books for board meetings and the Annual General Meeting (AGM).

• Ensuring all necessary filings are submitted to the Companies Registration Office (CRO).

Who Can Be a Company Secretary?

• Anyone over the age of 18 can serve as a Company Secretary.

• There are no specific educational qualifications required, but it’s important that the secretary has the skills to perform their duties.

• Many companies choose to hire professional secretarial services for this role.

Important Notes

• A single director cannot also be the Company Secretary; a separate individual must fill this role.

• The Company Secretary does not have voting rights at board meetings unless they are also a director.

For those looking to set up a company in Ireland, Nathan Trust offers professional services to assist with company secretarial needs, ensuring you meet all requirements efficiently.

6. Memorandum and Articles of Association

The Memorandum and Articles of Association are essential documents for any company in Ireland. They outline the company's structure and rules. Here’s what you need to know:

What is the Memorandum of Association?

• It states the company's name, objectives, and the amount of share capital.

• It confirms the company’s commitment to operate in accordance with Irish law.

• It includes details about the company’s registered office.

What are the Articles of Association?

• These are the internal rules governing the company’s operations.

• They cover the rights of shareholders and the responsibilities of directors.

• They can be customized to suit the specific needs of the company.

Importance of These Documents

• They are required for registration with the Companies Registration Office (CRO).

• They help in defining the relationship between the company and its shareholders.

• They provide clarity on how the company will be managed.

It’s advisable to seek professional help to ensure these documents meet all legal requirements. Nathan Trust can assist you in preparing and filing these documents, ensuring compliance with Irish corporate law.

7. Tax Registration

When starting a company in Ireland, tax registration is a crucial step. You must register your business with the Revenue Commissioners to ensure compliance with tax laws. Here are the key points to consider:

Steps for Tax Registration:

1. Gather Required Documents: Collect necessary documents such as your company’s details, director information, and proof of address.

2. Register Online: Use the Revenue Online Service (ROS) to complete your registration. This is the most efficient method.

3. Receive Tax Number: After processing, you will receive a tax number, which is essential for all tax-related activities.

Important Tax Types to Register For:

• Corporation Tax: Applicable to all companies operating in Ireland.

• Value Added Tax (VAT): Required if your business turnover exceeds a certain threshold.

• Pay As You Earn (PAYE): Necessary if you plan to hire employees.

It’s advisable to consult with a tax professional to navigate the registration process effectively and ensure you meet all legal requirements.

Additionally, if you are a non-resident company, you may need to follow specific guidelines for tax registration. For instance, Nathan Trust can assist with setting up a corporate bank account with their Irish bank partners, which is often a part of the tax registration process. This can typically be done remotely via video call, taking about 5 to 10 working days to complete.

8. Employer Registration

When you start a business in Ireland and plan to hire employees, you must register as an employer. This process is essential for complying with tax laws and ensuring that your employees are properly accounted for. To register, you will need to complete the PAYE/PRSI tax registration form. This form can only be used by PAYE employees who require registration as an employer, or foreign companies that are already registered for corporation tax.

Steps to Register as an Employer:

1. Complete the PAYE/PRSI tax registration form.

2. Submit the form to the Revenue Commissioners.

3. Wait for confirmation of your registration.

Important Points:

• You must register before you start paying your employees.

• Ensure that you have all necessary documents ready, such as proof of identity and address for the directors.

• Keep records of all employee payments and deductions for tax purposes.

Registering as an employer is a crucial step in ensuring compliance with Irish tax laws and protecting your business from potential penalties. 

9. Irish Business Bank Account

Opening a business bank account is an important step for any company in Ireland. Having a dedicated account helps manage finances better. Here are some key points to consider:

Why You Need a Business Bank Account

• Keeps personal and business finances separate.

• Simplifies accounting and tax reporting.

• Enhances your business's credibility with customers and suppliers.

Options for Business Bank Accounts

When choosing a bank, consider the following:

1. Traditional Banks: AIB and Bank of Ireland are popular choices.

2. Digital Banks: Revolut and Fire offer quick online setups.

3. Fees and Services: Compare fees, online banking features, and customer support.

Steps to Open a Business Bank Account

1. Gather necessary documents (e.g., company registration, ID).

2. Choose the right bank based on your needs.

3. Complete the application process, which can take 1-2 weeks.

Having an Irish bank account is highly recommended for smooth business operations. It helps in dealing with local authorities and managing transactions efficiently. 

10. Licences and Permits

When starting a business in Ireland, obtaining the right licenses and permits is crucial. These legal documents allow you to operate your business legally and avoid any penalties. Here are some key points to consider:

Types of Licenses and Permits

• Business Permits: Required for most businesses to operate legally (approx cost €100).

• Health and Safety Permits: Necessary for businesses that deal with food or health services (approx cost €150).

• Environmental Permits: Needed for businesses that may impact the environment (approx cost €200).

Steps to Obtain Licenses

1. Identify Required Licenses: Research what licenses your business needs based on its activities.

2. Prepare Documentation: Gather all necessary documents, such as proof of identity and business plans.

3. Submit Applications: Apply for the licenses through the appropriate government bodies.

To obtain a Food Safety License in Ireland, you'll need to register with the relevant local authority. The cost of a food safety license in Ireland varies depending on the type of food business and its size. Here are some estimated costs:

• Small food business: €200-€500 per year

• Medium food business: €500-€1,000 per year

• Large food business: €1,000-€2,000 per year

Remember: Nathan Trust can provide advice on all the types of permits and licenses needed for a business registered here with us. If you need help, kindly contact us. 

Starting a company in Ireland can be a great opportunity for many entrepreneurs. By following the steps outlined in this article, you can navigate the process more easily. Remember, it's important to understand the legal requirements and seek help if needed. Whether you're a local or from abroad, Ireland offers a welcoming environment for businesses.

Costs and Timeline for Company Registration

Understanding the costs involved in setting up a company in Ireland is crucial for budgeting and planning. 

The price varies depending on the services you require. When setting up a limited company in Ireland, we always try to provide a competitive quote tailored to your individual needs.

See below for our 2 most popular company set-up packages:

1. Standard Company Set-Up Package

2. Full-Service Company Set Up Package - (Including Bank & Tax Filing)

What is included in the standard company setup package?

• Company Incorporation 

• Registered Office address in Ireland

• Annual Return

• Company Secretary

• UBO Register & AML

This is everything you need to kickstart your business in Ireland. 

Standard Company Package Cost - €2795